We respect your Privacy as we administer the Seanad Éireann electoral register for degree holders from designated institutions. This Privacy Notice applies to both online and paper-based applications. The SeanadVoter.ie website is administered by the National University of Ireland in our role as Central Registration Authority, which is a function assigned, under the Seanad Electoral (University Members) (Amendment) Act 2024.
SeanadVoter.ie - can be contacted by post at PO Box 13784, Dublin 2 or by email at applications@SeanadVoter.ie. For any privacy questions or requests, please contact our Data Protection Officer at privacy@seanadvoter.ie. If you believe we are not processing your personal data in accordance with the law, you have the right to contact our nominated Data Protection Commission: www.dataprotection.ie.
To process your application, verify your identification and qualification and ensure you can register as a new Seanad Eireann voter, we will ask you for the following information: -
| Full name of applicant |
Validate & communicate |
Mandatory |
| Previous name (at time of graduation) |
Validate |
Optional |
| Email Address |
Communicate |
Mandatory |
| Date of Birth |
Verify over 18 & validate |
Mandatory |
| Address including Eircode/Post Code |
Validate & communicate |
Mandatory |
| Address for ballot paper (if differs) |
Validate & communicate |
Mandatory |
| Previous address (at time of graduation) |
Validate |
Mandatory |
| Citizenship Status including verification documentation (passport/certificate of naturalisation) |
Verify Irish Citizenship |
Mandatory |
| Qualification |
Verify degree & validate |
Mandatory |
| PPS Number |
Verify Identity |
Optional |
| Student Number |
Validate degree & validate |
Optional |
There is a free form section to assist with qualification verification (optional). Please do not enter any personal or sensitive information into this section.
Information you provide will be encrypted and hosted within a secure cloud-based environment (within the EU). The required information will be stored for future electoral events or on-going administration, audit and review. Any documentation that is provided for verification purposes, such as a passport, will be retained until your application is processed and then securely deleted at the end of your application cycle.
You can also contact us on privacy@seanadvoter.ie to request: -
- What information we hold about you and receive a copy of your data
- Ask us to delete your data or stop communication with you
- Ask us to transfer a copy of your details to another organisation
We would always encourage you to let us know if any information we hold on you is incorrect or out of date.
We will acknowledge and act upon your request without delay. If at any time we cannot oblige, due to legal or contractual reasons, we will explain this to you. If you wish to have your information removed from the next published register you can do so by contacting us on applications@SeanadVoter.ie. Your details and a copy of your request will be retained on the system, but your name will not appear on the published register.
To ensure we process your application efficiently and to verify your qualification, we will share relevant details (name, address, date of birth, qualification, student number, and PPSN- only if verification is required) with the educational institution responsible for holding your records. This may be a successor institution, parent awarding body, or more than one institution where records are held jointly, which may differ from the institution you indicated on your application. This sharing occurs solely for verification purposes.
We will engage specialist service providers to ensure the effective operation of the postal ballot, which will include mail fulfilment companies and An Post. Statistical information (such as number of applications) may be shared with the Department of Housing, Local Government & Heritage or Electoral Commission for reporting or research purposes.
No personal information will be shared. In all events, as the data controller, we will implement appropriate agreements and conduct due diligence to ensure a mutual commitment to data protection and security. If you access our website you may click on links to other websites or social media links, please refer to their individual Privacy Notices.
The Seanad Electoral (University Members) (Amendment) Act 2024 sets out the legal basis for sharing data with other designated institutions, the Minister for Social Protection (to cross-check your PPSN for identity purposes) and any Minister of the Government or specified public body (for example An tArd-Chláraitheoir – in connection with death events), where it is necessary and proportionate, including to verify the accuracy of a claim and to identify duplicates.
This notice was first produced in November 2024. It was revised in April 2025 and June 2026. We may occasionally update this Privacy Statement. We encourage you to periodically review this policy for the latest information on our privacy practices. The Privacy Notice will specify the latest date on which the terms have been amended.
| Version 1.0 |
Final |
Published to seanadvoter.ie - November 2024 |
| Version 2.0 |
Final |
Revised in advance of opening for 2026 Register – April 2025
- Changes under data security retention period of document
- Clarification on data-sharing
- Addition of email address to table under Your Data section
|
| Version 3.0 |
Final |
Revised in advance of opening for 2027 Register – June 2026
- Changes to purposes of information requested
- Changes under data security re retention of data
- Changes under third parties and data-sharing
|
